Prepare the device records, access arrangements and coordination plan before the visit. Visual inspection, functional testing and maintenance serve different purposes; ask the provider to state what is included.
Define the scheduled work
Have the responsible provider identify the activities and intervals applicable to the installed equipment and property. Record the basis for the schedule rather than relying on a generic “annual inspection” label. Include required interfaces and monitoring arrangements in the discussion.
Arrange access and notifications
Identify locked rooms, tenant areas, ceiling access limits and any equipment that needs another trade present. Have the responsible team coordinate occupants, monitoring personnel and applicable impairment procedures before testing begins.
Read the report by device and result
- Does the report identify the system and equipment covered?
- Are passed, failed and untested items distinguished?
- Are inaccessible areas and scope exclusions recorded?
- Are deficiencies assigned a clear next action?
- Is the system status at completion documented?
Close the loop
Request correction and follow-up records for unresolved items. Keep the latest report with prior findings and repair history so repeated issues are apparent. A report should not imply that an untested device passed.
The inspection scheduling guide explains how owners can organize the recurring work.
Related applied material from this guide’s publisher, NERSA: fire alarm inspection and acceptance planning. Confirm requirements and service availability for the actual facility.
